If you work with a lot of data in Google Sheets, you may want to convert it to PDF so that you can easily share or store the information. There are a few different ways to do this, and each has its own advantages and disadvantages. The easiest way to convert your data to PDF is to use the Google Sheets “Export as PDF” feature. This will create a PDF file that includes all of the data in your sheet, as well as any charts and graphs that are present. The downside of this approach is that it can take a while for the export process to complete, and it may not be suitable if you need a very high-quality PDF file. Another option is to use the “PDF Writer” extension for Chrome or Firefox. This extension will allow you to create aPDF file from scratch, without including any of the data from your sheet. However, this approach is more time-consuming than using the “Export as PDF” feature, and it may not produce a high-quality PDF file. If you only need part of your data converted intoPDF format, then you can use the “PivotTable” extension for Google Sheetsto extract justthedatathatyouneedfromyoursheetintoapivottable. Then,youcanusethe “Export asPDF"featuretocreateapdffilefromthispivottable. This approach is faster than using the “Export as PDF” feature alone, but it may not produce high-quality results if your pivot table contains complex data structures. ..

To share something you track in a spreadsheet like company financials, club information, or a team roster, you can use a PDF instead of a spreadsheet. We’ll show you a couple of ways to convert Google Sheets to a PDF.

Depending on how you plan to share the file, you can simply download, save, and send it however you like. Alternatively, you can publish a link to the file on your site for others to view the sheet as a PDF. This is especially useful if you plan to make updates to the PDF in the future.

Download Google Sheets as a PDF

If you plan to send the PDF file via email, text message, or chat application, you can easily download it in PDF form.

RELATED: How to Create a PDF from a Google Docs Document

Visit Google Sheets, open the workbook, and do one of the following:

To convert specific cells, select them. To convert a certain spreadsheet, make it active by opening that sheet. To convert the entire workbook, you don’t have to select anything, just go to the next step.

Go to File > Download and select “PDF” in the pop-out menu.

On the top right, use the Export drop-down menu to pick from the current sheet, entire workbook, or selected cells. Then adjust the paper size and page orientation per your preference.

Next, you can scale to fit the width, height, or page and make the margins narrow or wide as needed.

Then, you can use the Formatting and Headers & Footers sections at the bottom of the sidebar. For Formatting, you can mark options for showing or hiding the gridlines and notes and adjusting the alignment.

For Headers & Footers, you can mark options to include page numbers, the sheet or workbook name, and the current date and time. You can also click “Edit Custom Fields” to view or add these options. Finally, check the boxes if you want to repeat the frozen rows or columns in your sheet.

When you finish, click “Export” on the top right. The file will download and appear in your default Downloads location.

If you have a website where you want to share the spreadsheet or workbook as a PDF for others to view, this is another option.

RELATED: How to Share a Google Docs, Sheets, or Slides File as a Web Page

Select File > Share and pick “Publish to Web” in the pop-out menu.

When the publish box opens, confirm that you’re on the Link tab. Click the Entire Document drop-down menu if you want to convert a specific sheet instead of the whole workbook and select it.

Then, click the Web Page drop-down menu and pick “PDF Document (.pdf).”

Optionally, you can expand the Published Content & Settings section and mark the option to automatically republish when you make changes to the sheet or workbook.

Select “Publish” or “Start Publishing” and confirm by clicking “OK.”

You can then select and copy the URL, add it to a Gmail message, or share it on Facebook or Twitter.

If you decide later to unpublish the file, return to File > Share > Publish to Web. Expand the Published Content & Settings section and choose “Stop Publishing.” Then, confirm with “OK” in the pop-up box.

Creating a PDF from your spreadsheet or workbook is a great way to share the data from Google Sheets with others. If you use Microsoft Excel in addition to Google Sheets, look at how to save an Excel sheet as a PDF too.